Special Initiatives Associate, Professional Exchanges Division

Location: Washington, D.C.
Reports To: Senior Vice President

Purpose and Description

The Special Initiatives Associate works directly with the Special Projects Coordinator and the Division Administrator under the supervision of the Senior Vice President to provide support for the Professional Exchanges Division. Responsibilities include: providing support for Department of State (DoS) OnDemand IVLP projects, special initiatives and other tasks as requested. The Associate carries out administrative and logistical arrangements for these initiatives, disburses and accounts for U.S. Government funds, completes travel arrangements, prepares program documents, and communicates with a wide-range of individuals involved in the program.

Essential Functions

  • Provide support to the Special Projects Coordinator in the implementation of OnDemand IVLP projects and DoS Interpreter and Liaison Workshops
  • Assist the Special Projects Coordinator and the Division Administrator for all large DoS special initiatives
  • Disburse, track and reconcile authorized funds such as per diem, cultural allowance, ground transportation, and travel advances
  • Arrange program logistics, including domestic flights, accommodations, ground transportation, cultural events, and group enhancements
  • Assist in developing comprehensive budgets of projected expenses in consultation with the Special Projects Coordinator and other staff for proposal submission to DoS
  • Reconcile the monthly American Express and Visa credit card statements, and the Citibank Visa bill for domestic travel expenses
  • Pay invoices and process travel expense reimbursements
  • Assist with the final accounting of project expenditures for DoS and Meridian Finance Office review according to established timetables
  • Maintain key documents in a permanent file and prepare them for off-site storage or scanning
  • Communicate and regularly up-date Special Projects Coordinator and Division Administrator about administrative issues
  • Provide daily switchboard relief for the receptionist and back-up support for program teams
  • Serve as back-up for disbursement of prepaid Bank of America cards

Other duties and special projects as assigned

Minimum Qualifications Experience/Education

  • Undergraduate degree in International Relations, Global Studies, or related fields; or any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position

Knowledge, Skills, and Abilities

  • Effective oral and written communication skills
  • Familiarity with Washington, DC and the United States
  • Knowledge and experience with Office 365, SharePoint, Excel and Salesforce
  • Ability to work effectively and accurately under pressure
  • Mature judgment and the ability to set priorities
  • Excellent attention to detail
  • Superior organizational skills
  • Ability to carry out responsibilities independently while functioning as part of a team
  • Tact in communicating with international visitors and all other persons involved in the program
  • Sensitivity to foreign cultures

Physical Effort and Dexterity

  • Not applicable

Visual Acuity, Hearing, and Speaking

  • Excellent verbal and written command of the English language

Environment and Scheduling

  • Interest in working with an international not-for-profit professional exchange organization
  • Interest in working within a diverse work environment

This position is classified as FLSA non-exempt.

Employer’s Statement and Rights

This position posting does not list all the duties of the job. If an offer is made, you will be presented with a detailed job description. Applicants will be evaluated based upon their demonstrated ability to perform the tasks listed above, and their education and experience. The employer has the right to revise this posting at any time. Neither this posting nor the job description is a contract for employment.

Meridian is an Equal Opportunity Employer.

Qualified candidates should apply by e-mail to HR@meridian.org. Subject line should read "PED Special Initiatives Associate" and a cover letter and resume should be attached. Submissions which do not follow the above instructions will not be considered as applicants. Only candidates being considered for this position will be contacted. NO PHONE CALLS in reference to this position will be accepted.