Senior Coordinator, Event Operations

Title:  Senior Coordinator, Event Operations

Employment Status:  Non-exempt

Salary: $25.24-$27.76 commensurate with experience

Supervisor Title: Manager, Event Operations and Director, Events

Date Revised:  August 2023

Summary of Position:

Under the supervision of the Manager this role serves as key player in the setup, breakdown, logistics, and communication of onsite events. As lead, this position will be expected to both perform and oversee tasks related to event operations. Some performance and oversight of tangential functions (namely Housekeeping, Security, and Maintenance) will be expected as well. This role also includes some managerial responsibilities such as scheduling, employee review and discipline, inventory and ordering. In the absence of the Manager this position will serve as guiding authority for the Event Operations Team, reporting directly to the Director, Events.

This position is located in Washington D.C. and Meridian requires MD, DC, or VA residence for all employees. Meridian offers a full and generous benefits package including medical, dental, retirement and free parking.

Position Responsibilities:

  • Front and back of house event support duties including but not limited to the setup and breakdown of furniture, equipment, and AV; banquet F&B support, and coordination / communications with staff and vendors
  • Quality control, including reviewing event setups for accuracy and identifying needed maintenance and housekeeping
  • Moderate supervisory duties including but not limited to schedule and time clock management, employee review and discipline, inventory, and ordering. Position will generally but not exclusively perform these management tasks in a support capacity.
  • Oversight, in collaboration with Maintenance team, of general safety/security, including but not limited to securing of doors, gates and windows; may provide some limited event security and reception services as needed
  • Responsible for completing all organizational administrative responsibilities in a timely manner and meeting all organizational administrative deadlines
  • Other duties as assigned


  • 3-5 years of experience applicable to the responsibilities of the position
  • Professional experience in the hospitality industry, such as Banquet Captain or Housekeeping Inspector, strongly preferred
  • Experience in non-profits, event centers, and/or historic buildings a plus
  • OSHA Certification, First AID and CPR not required but a plus
  • Some experience with Audio/Visual equipment is highly desired

Technical Requirements:

  • Proficiency in MS Office including Word, Excel and Outlook, as well as smart devices, including phones, tablets, and using web and mobile based applications is required

Knowledge, Skills, Abilities:

  • Superior attention to detail and excellent time management; must take initiative and self-motivate
  • Ability to balance and adjust for multiple competing and changing priorities while maintaining a professional demeanor and appearance at all times
  • Dedication to providing excellent service at all times as a hands-on supportive member with high energy and a can-do attitude
  • Excellent written and verbal English communication skills; Spanish is highly desirable
  • Strong inter-cultural communication skills; maturity, cultural sensitivity, and tact suitable for working with individuals from around the world
  • Must be able to climb stairs, stand and walk for extended periods, carry heavy items and other equipment (up to 75 lbs.)
  • Supervisory and project management experience is desired

Scheduling and Environment:

Position is Full Time with a variable schedule. Days and shift times will vary based on events and department needs. This position is considered essential and may be required to work during emergency closings.

Employer’s Statement:

Meridian is committed to creating a diverse environment. We believe in empowering global leaders and amplifying voices of a wide variety of backgrounds to create pathways for greater understanding, shared value and respect for all cultures as connecting people has been our foundation for over 60 years. If you share our values and enthusiasm to promote non-partisan collaboration to address global challenges and opportunities, you can find a home at Meridian.

As an equal opportunity employer, Meridian promotes equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, personal appearance, pregnancy, childbirth or related medical condition, family responsibilities, marital, veteran or military status, national origin, age, disability, genetic information, matriculation, political affiliation, or any other classification protected by federal, state, or local law. Equal employment opportunity will be offered and maintained to all persons at every stage and condition of employment, including recruiting, hiring, training, upgrading, promotion, transfer, discipline, layoff, recall, and termination.

How to Apply: 

Qualified candidates should apply here. Only candidates being considered for this position will be contacted. NO PHONE CALLS in reference to this position will be accepted.