REQUEST FOR QUOTATION – Photobook Designer

Description of Services Requested

Meridian International Center requests the services of a Photobook Designer responsible for compiling and editing three Photobooks for the Department of State’s Global Moment in Time (GMiT) project.

A Global Moment in Time is a special International Visitor Leadership Program (IVLP) initiative, launched by the Bureau of Educational and Cultural Affairs (ECA), that addresses significant contemporary societal conditions affecting all corners of the world. The initiative consists of three hybrid projects with up to 100 global participants each, nominated by U.S. embassies.

The three books will examine the experiences of individuals (and their communities) throughout the world during the COVID-19 pandemic in the following themes:
• Photojournalists Document Challenges and Opportunities in the COVID era
• Peace and Justice
• Reflections on Diversity, Equity, Inclusion and Accessibility
The purpose of these books is to tell a comprehensive story documenting what is happening in about 80 communities worldwide, through the eyes of the project participants.

Technical and Functional Requirements

• Design and produce three hardcover photobooks using photos, quotes and information provided by Meridian.
• Books will be finalized for print in English by Aug 15, 2022. This will include a printable version and a digital edition.
• Facilitate 1-2 15-minute training(s) in photo documentation and preparation, as needed
• Coordinate with Meridian to select and curate photos and develop and edit captions.
• Incorporate text translations into up to five languages (Arabic, Chinese, French, Russian, and Spanish). Meridian will provide translations after the English draft is finalized.
• The books will be the property of U.S. Department of State only and must always be freely accessible to DOS. DOS has the right to use, alter, and reprint.
Book Features:
• Each book will feature approximately one photo per page with clear and consistent captioning, including a description or quote, location, photographer, participant, other relevant info.
• Effective Storytelling for each Book subject and a variety of photos and subthemes
• All three books will have a similar exterior design and be designed to sit on a bookshelf side by side (though they may vary in length).
• Each book will stand on its own and tell a comprehensive story documenting what is happening in participants’ communities through the eyes of the participants in the following areas: Photojournalists Document Challenges and Opportunities in the COVID era; Peace and Justice; and Reflections on Diversity, Equity, Accessibility, and Inclusion
• Organize, arrange, and present photos and text in a clear and visually compelling, organizing a variety of subthemes and weaving a comprehensive story that best serves our key audiences and tells a comprehensive story.
• Opening and closing pages of text with information about Department of State, the project and partners, table of contents, etc.
• Books will feature approximately one photo per page with clear and consistent captioning, including a description or quote, location, photographer, participant, any other relevant info.

Deliverables and Timing

Please submit all questions pertaining to the requested duties by October 7th 2021. Submissions are due October 12th, 2021. Selection and notification will occur as soon as possible.

Awarding the Quote and Fees and Expenses

Please provide a quote, along with a CV and links to work samples by October 12th, 2021. Meridian International Center will select a Photobook Designer based on the competitiveness of the quote provided. Meridian will evaluate quotes following the deadline. Vendors may be contacted by Meridian with questions regarding their proposal prior to making a final decision.
Please include the following in your submission package:
• Short narrative describing relevant experience.
• Detailed resume for any key personnel to be assigned to the project.
• Proposed timeline to complete the three books by August 15th, 2022, with explanation of how the photobook designer will engage with the Meridian team.
• Examples of similar work (and corresponding project summaries, including timeframe).
• Cost and resources estimates, including type of proposed contract (e.g., fixed fee, time and materials), resources needed, estimated hours needed, and proposed pay schedule.
Meridian will select the winning submission based on the following criteria:
• Demonstrated ability to meet the technical and functional requirements specified in this RFQ
• Demonstrated relevant experience and past performance
• Competitiveness and feasibility of the budget provided
Proposals and any questions regarding this RFQ should be submitted to csproposals@meridian.org by October 12th, 2021.
The selected Photobook Designer will be responsible for submitting formal invoices with itemized expenses following the completion of each project milestone. Meridian understands that the final bills will reflect actual costs, if estimated costs change.

General Terms

• The selected Photobook Designer must submit all questions pertaining to the requested duties by October 7th, 2021. Submissions are due October 12th, 2021. Review will begin as soon as submissions are received. Selection and notification will occur as soon as possible.
• Your quote must remain valid for a period not less than 90 days after October 12th, 2021.
• Meridian reserves the right to accept or reject any quotations, cancel the bidding process and to reject all quotations at any time prior to the award of the contract.
• The books are the property of U.S. Department of State only and must always be freely accessible to DOS. DOS has the right to use, alter, and reprint.
• All potential offerors/vendors agree to adhere to Meridian’s following privacy policy: https://www.meridian.org/meridian-privacy-policy/