Program Coordinator, Meridian Center for Global Leadership

Title: Program Coordinator, Meridian Center for Global Leadership
Employment Status: Exempt
Salary: $47,000
Supervisor Title: Associate Program Officer (APO), Program Officer (PO), or Director
Date Revised: July 2021

Summary of Position

The Meridian Center for Global Leadership (MCGL) Program Coordinator (PC) is responsible for all administrative, logistical, and financial arrangements for in-person and virtual programs, workshops, and events for international participants. The PC is responsible for the day-to-day implementation of long-term projects as well as contracts for short-term programs or study tours. This position is in Washington, DC, and is temporarily remote. All Meridian employees are required to maintain DC, MD, or VA residency.

The Program Coordinator will primarily support the U.S. Department of State funded Pan Africa Youth Leadership Program (PAYLP), including coordinating and implementing logistics for virtual and in person youth programs, liaising directly with program participants and program stakeholders, and traveling within the U.S. to support program activities. Youth programs empower the next generation of leaders through exchange programs focused on leadership development, thematic learning, and cross-cultural understanding.

Position Responsibilities

  • Liaise with domestic and international partners to arrange program logistics, including domestic and international flights, lodging, ground transportation, event space, cultural events, and group enhancements, all while staying within budget limits
  • Manage, disburse, track, and reconcile authorized funds such as per diem, cultural allowance, ground transportation, and travel advances via prepaid cards or fund disbursements, in compliance with funding and tax guidelines
  • Use databases to prepare visitors' biographic information
  • Work with Program Officer and/or Program Team to administer participant application and selection processes when required by the program
  • Prepare program materials for participants, including welcome packets, pre-departure orientation presentations, sightseeing information, and meeting materials when required by the program, to include program booklets, correspondence, and translations
  • Develop project budgets of projected expenses in consultation with Program Officer and/or Program Team
  • Brief participants on grant provisions, including funding, health insurance, and travel arrangements
  • Promptly pay bills, reconcile monthly credit card statements, and process travel expense reimbursements and vendor payments
  • Complete final accounting of total project expenditures for funder and Meridian Finance Office according to established timetables
  • Maintain accurate documentation of program activity in permanent digital files
  • Communicate relevant program updates to PO, funders, in-country representatives, and subawardees
  • Draft, send, and review Request for Proposals/Quotes for vendors, program partners, consultants, and other stakeholders
  • Prepare contracts and subaward agreements, ensuring that all contracts are awarded in compliance with  procurement guidelines, distribute for signature and approval per policy, and maintain copies of all executed contracts
  • Monitor program expenditures and oversee monthly reconciliation of American Express statements, in addition to Visa credit card statements
  • Reconcile final accounting and prepare final grant budget for invoicing
  • Travel (domestically and internationally) as required to provide on-site support for programs
  • Prepare DS-2019 documentation for J1 Visa applications, arrange for, and confirm international delivery as required by the program
  • Act independently and with professional judgement to solve any logistical or administrative problems that arise
  • Maintain accurate timesheets, detailing number of hours worked on relevant grants
  • Support MCGL business development activities which may include the development of budget narrative, proposal appendices, and drafting and editing proposal narratives
  • Assist with the training and onboarding of new staff and current staff on organizational and administrative processes and MCGL programs
  • As needed, represent Meridian International Center at client and potential client meetings domestically and abroad to raise awareness of Meridian’s offerings and capabilities, specifically those of the Meridian Center for Global Leadership
  • Other duties as assigned

Education

  • Undergraduate degree in International Relations, International Development, Political Science, Business, or related field preferred
  • Any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position

Experience

  • At least 2 years of relevant work experience, some administrative experience preferred
  • Experience with managing logistics for domestic and international group travel preferred
  • Experience working with youth participants and programs
  • Some knowledge of exchange programs, synchronous and asynchronous engagement, and/or project administration desirable
  • Experience with managing budgets and adhering to a set of financial procedures preferred
  • Knowledge of foreign language(s) in Meridian’s program portfolio, especially French, including Arabic, Chinese, Mandarin, French, Portuguese, Russian, Spanish, Portuguese

 Technical Requirements

Proficiency in the following software programs is necessary for this role:

  • Microsoft Office, including Word, Excel, PowerPoint, Outlook, and shared file systems such as SharePoint or Google Drive
  • Salesforce or equivalent CRM software

 Knowledge, Skills and Abilities

  • Highly organized; ability to perform complex tasks independently, accurately and under pressure and prioritize multiple projects
  • Effective oral and written English communication skills, tact, and sensitivity to foreign cultures
  • Strong interpersonal skills and the ability to act professionally with a wide range of stakeholders including international visitors, implementing partners, and funders

Employer’s Statement and Rights

This position posting does not list all the duties of the job. If an offer is made, you will be presented with a detailed job description. Applicants will be evaluated based upon their demonstrated ability to perform the tasks listed above, and their education and experience. The employer has the right to revise this posting at any time. Neither this posting nor the job description is a contract for employment.

Meridian firmly believes that a highly qualified, diverse workforce is critical to our success. Accordingly, Meridian is committed to hiring, promoting, and compensating employees based on their qualifications and demonstrated ability to perform job responsibilities.

As an equal opportunity employer, Meridian promotes equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, personal appearance, pregnancy, childbirth or related medical condition, family responsibilities, marital, veteran or military status, national origin, age, disability, genetic information, matriculation, political affiliation, or any other classification protected by federal, state, or local law. Equal employment opportunity will be offered and maintained to all persons at every stage and condition of employment, including recruiting, hiring, training, upgrading, promotion, transfer, discipline, layoff, recall, and termination.

How to Apply

Qualified candidates should apply here. Only candidates being considered for this position will be contacted. NO PHONE CALLS in reference to this position will be accepted.