Coordinator, IVLP Administration

Title: Coordinator, IVLP Administration

Employment Status: Non-Exempt, minimum of 30 hours per week

Salary: $22.76 - $25.24 per hour, plus full benefits

Supervisor Title: Operations Manager, IVLP

Date Revised: March 2023

Summary of Position:

The International Visitor Leadership Program (IVLP) is a U.S. Government citizen diplomacy exchange that brings thousands of rising international leaders to the U.S. each year on short-term professional itineraries. For over 60 years, Meridian has partnered with the State Department to implement IVLP exchanges. The IVLP Administration Coordinator supports smooth IVLP operations by carrying out a range of administrative and finance duties under the supervision of the IVLP Operations Manager.

The position is located in Washington D.C. and Meridian requires MD, DC, or VA residence for all employees. This position may work partially remotely until further notice. It does require presence in the office on most Fridays.

Position Responsibilities:

• Perform administrative duties in support of IVLP operations: Reconcile expense reports and advances; Review exchange participant per diem meal allowances; Administer a prepaid debit card program for exchange participants; Manage invoice payments; Assist with procurement
• Work closely with multiple project teams and the Finance Division
• Assist with training entry-level staff
• Responsible for completing all organizational administrative responsibilities in a timely manner and meeting all organizational administrative deadlines
• Other duties as assigned

Education/Experience:

• Undergraduate degree
• At least 2 years of applicable work experience
• Experience with USG grants is helpful
• Any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position

Knowledge, Skills, Abilities:

• Excellent attention to detail
• Superior organizational skills
• Effective oral and written communication skills
• Ability to carry out responsibilities independently while functioning as part of a team
• Significant experience in the use of Office 365
• Strong communication skills, cultural sensitivity and professionalism
• Mature judgment and the ability to set priorities
• Strong inter-cultural communication skills; maturity, cultural sensitivity, and tact suitable for working with individuals from around the world

Technical Requirements:

• Proficiency in Microsoft Office, including Word, Excel and PowerPoint, Outlook and Teams is necessary for this role
• Experience with Concur is helpful

Employer’s Statement

Meridian is committed to creating a diverse environment. We believe in empowering global leaders and amplifying voices of a wide variety of backgrounds to create pathways for greater understanding, shared value and respect for all cultures as connecting people has been our foundation for over 60 years. If you share our values and enthusiasm to promote non-partisan collaboration to address global challenges and opportunities, you can find a home at Meridian.

As an equal opportunity employer, Meridian promotes equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, personal appearance, pregnancy, childbirth or related medical condition, family responsibilities, marital, veteran or military status, national origin, age, disability, genetic information, matriculation, political affiliation, or any other classification protected by federal, state, or local law. Equal employment opportunity will be offered and maintained to all persons at every stage and condition of employment, including recruiting, hiring, training, upgrading, promotion, transfer, discipline, layoff, recall, and termination.

How to Apply 

To apply, please submit a resume and cover letter. Qualified candidates should apply here. Only candidates being considered for this position will be contacted. NO PHONE CALLS in reference to this position will be accepted.