Program Officer/Associate Program Officer, GlobalConnect

Location: Washington, D.C.
Reports To: Vice President, GlobalConnect Division

Purpose and Description

The Program Officer/Associate Program Officer (PO/APO) is responsible for the overall implementation of exchange programs funded by the U.S. Department of State, other USG agencies, and public and private-sector clients from the U.S. and overseas. The PO/APO is also responsible with developing competitive proposals in line with GlobalConnect’s Business Development Plan and reflective of Meridian’s broader goals and objectives. Program Officers are expected to supervise, mentor and oversee the assigned Program Associate they are working with on specific projects.

Essential Functions

Short Term Study Tours

The PO/APO is responsible for designing, planning and implementing US study tours for international professionals interested in connecting to US counterparts, subject matter experts, and others to exchange perspectives on topics of specific interest and/or industry trends. In consultation with the client, the Associate Program Officer designs a U.S. itinerary that reflects a balance of perspectives and views, arranges a Washington DC schedule, initiates and oversees the program content in other cities, and monitors all fiscal and administrative matters.

Specific duties and responsibilities for developing and implementing short term study tours include:
  • Develop a detailed proposed budget reflective of the specific requirements of the funding authority and submit a detailed proposal for project activities (if required), working closely with their supervisor and the vice president of GlobalConnect.
  • Establish the concept for each exchange program using guidance provided by the client.  Determine what is required, balanced and appropriate content, including suitable pacing and geographic balance, for each program;
  • Coordinate the development of the program in cooperation with the client, participants, interpreters, and English Language Officers;
  • Arrange a Washington, DC schedule of professional appointments and cultural activities;
  • Oversee and monitor local programs carried out in other cities around the U.S. by members of the Global Ties U.S network and other partners;
  • Maintain open channels of communication during each program with the client, informing them of all significant developments;
  • Provide supervision, guidance and professional counsel to a Program Associate or Program Coordinator who carries out the administrative support functions;
  • Review check requests and expense reimbursements for accuracy, budget compliance, and appropriate account code allocation.
  • Conduct basic research and identify program resources such as relevant speakers and institutions;
  • Work effectively under the pressure of time constraints and the high visibility of this program;
  • By the end of a mutually agreed professional development period, be able to manage various sizes and complexities of programs, from single visitors to group projects;
  • Monitor all fiscal and administrative matters related to grants and project budgets ensuring fiscal responsibility through close supervision of project expenses and budget tracking; reconcile final accounting and prepare final budget for invoicing, working closely with his/her supervisor.

Reverse Trade Missions

The PO/APO will assist the USTDA Contract Manager with proposing, planning, implementing, and carrying out long-term reporting on U.S. Trade and Development Agency (USTDA) Reverse Trade Missions, which bring foreign procurement officials to the United States for short term tours. All program work is to be completed with regular guidance for Program Officer/Associate Program Officer’s supervisor.

Specific responsibilities include:
  • Identify and evaluate opportunities, including conducting industry-specific research;
  • Build and maintain a network of technical experts, including the drafting of teaming agreements and subcontracts;
  • Oversee proposal development in response to Task Orders;
  • Implement professional reverse trade missions in close cooperation with the technical expert and the USTDA country officer;
  • Travel as required with delegations throughout the mission;
  • Provide supervision, guidance and professional counsel to a Program Associate or Program Coordinator who carries out the administrative support functions, implements logistics, and performs conference planning-type activities for business briefings;
  • Adhere to deadlines and financial management procedures;
  • Meet all funder deliverables and ensure the timely submission of TDA-specific confidential and public reporting requirements, including immediate and longer-term reporting.

Business Development

The PO/APO is also responsible for a broad range of business development activities.  Working closely with the Vice President and Director of Program Development, the Finance Manager, and a Program Associate, the Associate Program officer will oversee the development of competitive proposals in line with GlobalConnect’s Business Development Plan and reflective of Meridian’s broader goals and objectives.  As required, the PO/APO may also assist with the development of project proposals by other divisions within Meridian.

The specific duties and responsibilities are:
  • Represent Meridian at client and potential client meetings domestically and abroad in order to raise awareness of its offerings and capabilities, and more specifically those of the GlobalConnect Division;
  • Research opportunities and network with potential funders including existing and new public and private sector clients;
  • Conceive and write project proposals, including serving as the proposal manager on assigned opportunities;
  • Developing partnerships and identifying subcontractors and partners for proposal responses;
  • Obtain the cooperation or participation of a wide variety of individuals in governmental and private organizations throughout the U.S.;
  • Work cooperatively with the Vice President and Director of Program Development, the Finance Manager, and a Program Associate to develop proposals that align with Meridian’s specific objectives and which meet the institution’s financial goals;
  • Ensure the timely submission of the proposal and conduct the necessary follow up with the funding authority.

Longer Term Grants and Development Projects

The PO/APO will assist in the implementation of a number of multi-year projects and/or international development grants.  These projects are reflective of Meridian’s goal of expanding and diversifying its funding sources by development and implementing projects abroad or (components of) multi-year exchange grants.

Specific duties and responsibilities associated with the implementation of longer term grants and international development projects include:
  • Assist Project Director to supervise program implementation and direct the full range of project activities;
  • Coordinate with local staff to effectively monitor program progress and field implementation of the program’s tasks and objectives;
  • Development of budget and financial oversight of program segments;
  • Provide training and guidance on financial matters to local partners and subgrantees to ensure compliance with the specific requirements of the funding authority;
  • Support partner relationships, including identifying potential sub grantees and trainers / specialists and developing the appropriate contractual agreements;
  • Coordinate the recruitment and selection of participants;
  • Develop program materials, marketing and social media content and provide partner guidance for specific training workshops;
  • Communicate with sponsoring agency and/or program participants to relay timely program developments;
  • Working with the Development Division to develop and implement strategies and proposals to secure financial or in-kind support from foundations, corporations and other private funders;
  • Work with Project Director to meet all funder deliverables and ensure the timely submission of quarterly and final narrative and financial reports reflective of the specific reporting requirements of each grant/program.

Other duties, as needed:

The PO/APO may be required to perform in logistical and administrative tasks as part of their scope of work on assigned programs. Tasks include but are not limited to: making travel, hotel and ground transportation arrangements; preparing program books and other program materials; prepare security documents; arrange accident and sickness insurance; draft biographical information documents and arrange room rentals, luncheons and receptions.

Minimum Qualifications

Experience/Education

  • Associate Program Officer: Graduate degree in relevant field and at least two years of experience in international education, exchanges or training programs or Bachelor’s degree in relevant field and at least four years of relevant program experience in international education, exchanges or training programs;
    • Experience with USG-funded exchange programs required;
  •  Program Officer: Graduate degree in relevant field and at least four years of experience in international education, exchanges or training programs or Bachelor’s degree in relevant field and at least five years of relevant program experience in international education, exchanges or training programs;
    • Experience with USG-funded exchange programs required;
  • Broad knowledge of American society, culture, history, geography, economy and government; Well-informed regarding current events;
  • Overseas study or work experience preferred;
  • Demonstrated ability to develop solid working relationships with overseas and domestic partners.

Knowledge, Skills, and Abilities

  • Demonstrated ability to manage multiple tasks, coordinate activities in multiple locations, and to be responsive, meet deadlines, and act decisively in daily work;
  • Proven ability to take responsibility, initiative, be flexible and work independently;
  • Strong interpersonal skills and ability to play an active role in team environment essential;
  • Experience in a fluctuating work environment with constantly changing needs and demands; proven ability to problem solve with staff and to encourage consistent, solid performance;
  • Ability to work independently, accurately, and under pressure
  • Excellent computer skills (Microsoft Office Suite)
    • Advanced expertise using MS Excel
  • Excellent written and spoken English language skills; facility in one or more foreign languages desired.

Physical Effort and Dexterity

  • Not applicable

Environment and Scheduling

  • Interest in working with an international not-for-profit professional exchange organization
  • Interest in working within a diverse work environment

This position is classified FLSA exempt.

Employer’s Statement and Rights

This position posting does not list all the duties of the job. If an offer is made, you will be presented with a detailed job description. Applicants will be evaluated based upon their demonstrated ability to perform the tasks listed above, and their education and experience. The employer has the right to revise this posting at any time. Neither this posting nor the job description is a contract for employment. Meridian is an Equal Opportunity Employer.

Qualified candidates should apply by e-mail only to gcjobs@meridian.org. Subject line should read “GC_ProgramOfficer” only and a cover letter, indicating to which position the candidate is applying – Program Officer or Associate Program Officer, with salary expectations, and resume should be attached. Only candidates being considered for this position will be contacted. Submissions that do not follow the above instructions will not be considered as applicants. NO PHONE CALLS in reference to this position will be accepted.